Organization activities

Job: Business Support and Social Enterprise Manager at GOALPrime Organization Nigeria (GPON)

Job title: Business Support and Social Enterprise Officer

CONTEXTUAL CONTEXT

GOALPrime Organization Nigeria (GPON) is a national not-for-profit non-governmental organization whose mandate is to improve the lives of vulnerable children and women across nations. As a result of the challenges, children face adequate support from social services and institutions to access basic amenities for their growth and development across nations. GPON is responsible for providing complementary support to vulnerable children across nations to achieve personal growth and development. GOALPrime Organization Nigeria is currently operating in North East Nigeria and FTC where we have reached over 2,000,000 lives (directly and indirectly) with integrated services, we are supporting internally displaced people with emergency relief materials. services, child protection services, WASH services, GBV mitigation services, livelihoods skills building, health services, peacebuilding and education support services. GPON works in both emergency and development contexts.

Job Overview/Summary

The Business Support Officer will be the Country Director’s first point of contact with people inside and outside the GPON. He/she provides executive assistance to the Country Director and helps him make the best use of his/her time by taking care of secretarial, control and compliance, logistics, administration and data collection and reporting tasks. project information on behalf of the director.

In addition, he/she provides administrative support to the management teams, including the management team (SMT).

Main responsibilities

Provide executive assistance to the Country Director 20%

  • Design and maintain office management systems, including data management and filing;
  • Manage the Director’s travel program, arrange flights, accommodation, visas;
  • Prepare documents for meetings, take action points and write notes;
  • Screen telephone calls, inquiries and requests, and deal with them appropriately;
  • Organize and keep diaries and make appointments;
  • Process paper and electronic correspondence, both general and specific; write texts for the director, including high-level communications;
  • Write presentations, proofread and format documents on behalf of the Director, as required;
  • Develop external contacts and appointments for the director nationally and elsewhere, including government officials, donors, media, academics, etc. ;
  • Ensure that the Director is well informed of and responds to key events/issues (internal and external).

Field implementation: support and contribution to Project Cycle Meetings (PCM) 20%

  • In coordination with the grants team, ensure that the Project Cycle Meeting (PCM) schedule is communicated to the Country Director;
  • Coordinate the Country Director’s participation in relevant PCMs, e.g. large complex projects implemented as part of a consortium;
  • Ensure that key issues and project risks are reported to the Country Director and SMT for discussion and decision-making;
  • Ensure that the decisions of the management team are communicated to the grants team and project coordinators/managers and monitor the implementation of these decisions;
  • Manage the judicious use of expenditures on accounts where the Country Director is the budget holder, including maintaining, cleaning and updating that budget and obtaining Country Director approval for related expenses.

Provide administrative support to management teams ten%

  • Provide administrative support in the preparation of the various documents of the members of the senior management team (Purchase requests, Travel requests, Mission orders, Requests and Justification of advances, etc.;
  • Coordinate Senior Management Team (SMT) meetings and serve as point of contact for these meetings;
  • Review and follow-up of action points from SMT meetings;
  • Develop and maintain the pages relating to these meetings on the collaborative portal (eg SharePoint, and/or Box) and upload the documents as needed;
  • Support and attend meetings and teleconferences as directed by the Director and produce notes for these meetings and coordinate follow-up activities. These include executive team meetings, one-on-one calls with country directors, quarterly management calls with country directors, and country-level staff meetings;
  • Record meeting decisions and ensure regular follow-up on agreed decisions and actions; ensure that action points have been followed up by the manager and that they are passed on to the appropriate staff for information or action, if necessary;
  • Create and maintain appropriate spaces using GPON collaborative tools, managing the flow of information and ensuring that documents are collected and made available to the appropriate teams;
  • Identify all administrative needs of the management office;
  • Provide support for the installation of SMT members (Office, Residences, etc.)

Social Enterprise 50%

  • Identify and secure sources of additional capital beyond the traditional donor base and develop and maintain a database of potential partners.
  • Write concepts, business plans and reports for social enterprise projects; as well as developing proposals to the traditional donor base, where appropriate.
  • Design budgets and perform budget analyzes
  • Coordinate program implementation and development with finance, grants and program
  • Conduct specialized research for business development and planning
  • Analyze financial projections and past performance of revenue-generating programs
  • Travel as needed to assist in program implementation, design and build partnerships (10-20%)
  • Maintain program management oversight and opportunity tracking, representing the department at meetings (internal/external) as required.
  • Supervise and/or coordinate closely with other team personnel as appropriate
  • Other assigned responsibilities

Key Working Relationships:

The position reports to HR/Administrative Coordinator

Indirect report: Country Director

Qualifications

This position requires a dynamic individual with a demonstrated ability to multi-task and achieve results in a demanding, fast-paced environment.

  • Knowledge/background in business, social enterprise or sales/marketing
  • Financial and legal/familiarity background useful
  • Superior organizational skills and attention to detail
  • Strong oral and written communication skills
  • Computer literacy (Excel, in particular) and extensive knowledge of the Internet
  • Strong interpersonal skills, ability to work independently, as well as within a team

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